How to use Google Drive from A to Z

I used the A to Z challenge to post how Google Drive can help with genealogy. 
Some posts are small snippets; others are long with specific explanations.
Enjoy, leave comments, ask questions. 

Letter Theme Post 
A Ancestors
B Backup
C Connect with family in Google
D Drive
E Email
F Folders
G Gigabyte
H Google Hangouts
I I info icon
J Apps that start with J
K Keyboard Shortcuts
L List view
M My Maps
N New 
O Online Pictures
P Google Photos
Q Quit
R Recent
S Starred files
T Trash
U Upload
V View
W Publish to the Web
X EXcel files
Y YouTube
Z ZIP Extractor


Z is for Zip Extractor

This is the last of the A to Z challenge blog posts on how and why you would use Google Drive for genealogy and family history. Click on Google Drive Page for an index of all the related blogs.

If you need to send multiple files to a family member or they need to send them to you, it is easier to send them in a zipped file then separately and it is faster. When emailing photos, you are only allowed so many Megabytes and photos take some room. 3 or 4 photos is all you can do in one email. That can be a lot of emails.

If you combine the files into one file, by zipping them, it is will solve all the problems listed above.

If someone sends you a zipped file, you can extract the files from the zipped file in Google Drive.

1. Click New.

2. Click More  >

3. Click Zipped Extractor.






4.  Click Authorize if this is the first time you are extracting files.











5. Drag and drop the Zipped file into the dotted area or choose from the two options on the screen.
    Click on Choose ZIP file from Computer, if the file is located on your computer's hard drive.
    Click on Choose ZIP file from Google Drive, if the file is located on Google Drive.

A to Z is done but there will be more Google Drive instructions in the future. Click on Google Drive under Labels for the list.



For more of the A to Z challenge posts on Google Drive
click the How to use Google Drive from A to Z 
located on the right under Pages.

Y is for YouTube


This post is part of the A to Z challenge explaining how and why you would use Google Drive in genealogy and family history.

Google purchased YouTube and I couldn't find something else more appropriate for A to Z challenge and Family History than YouTube.

YouTube is a great place to store your family's videos.
  • As a backup
  • To share with other family members
Steps for setup:
  1. Create your own channel. 
  2. Make it private so only those you give the channel to can see it. 
  3. Upload your videos.  
  4. Share the link with your family so they can enjoy watching and maybe even upload their own videos. 
More posts with instructions will be posted here. Click on the YouTube label on the left for a list of YouTube posts.



For more of the A to Z challenge posts on Google Drive
click the How to use Google Drive from A to Z 
located on the right under Pages.

X is for EXcel

This post is part of the A to Z challenge explaining how and why you would use Google Drive in genealogy and family history.

You can upload an Excel spreadsheet to Google Drive.  It is run within Sheets but is still identified as Excel.

You can identify an Excel spreadsheet because the icon to the left of the name of the file looks like an X. The icon is shown above in the right-hand corner.




For more of the A to Z challenge posts on Google Drive
click the How to use Google Drive from A to Z 
located on the right under Pages.

W is for Publish to the Web

This post is part of the A to Z challenge explaining how and why you would use Google Drive in genealogy and family history.

Once you have created a document in Google Drive you can Publish it to the Web. This allows family members to see it without having to have a Google account or any information about your Google Drive. This is for distant cousins! :)


 1. Open the document you want to publish on the Web.

2. Click File

3. Click on Publish to the web...

    The following window appears.

You have the choice to Link to the Google document in here or Embed the document into a website.

4. Click on Link or Embed.

5. Click Publish.

Once published on the web everyone can see the file.
The permissions on the original file, in Google Drive, still has the same permissions. 
If they could edit, they can still edit. If only able to read, they can still only read.

Update File in Google Drive
Docs, Sheets and Slide files will automatically update on the web when changed in Google Drive. 
You can turn this automatically update for Docs and Sheets only. 

1. Click File  >  Publish to the web.

2. Click on Published content & settings.

3. Make sure the box next to "Automatically republish when changes are made" is checked.
    Uncheck if you do not want the website version to be automatically updated.

Chart
If you publish a chart online, people may see the data used to create the chart. Make sure that having the data online will not compromise anyone or a business.




For more of the A to Z challenge posts on Google Drive
click the How to use Google Drive from A to Z 
located on the right under Pages.

U is for Upload

This post is part of the A to Z challenge explaining how and why you would use Google Drive in genealogy and family history.

Upload refers to the transfer of files from a computer to the web.
You would do this for your family history or genealogy for the following reasons
  • as a backup
  • to share with others
  • to have access to it where every you are and on whatever you computer you are on.
To transfer files from our computer to Google Drive we upload them.
1. Click New

2. Click File Upload or Folder Upload

3. Google now asked us what file. Find the file on your hard drive. 
    You can also drag and drop the file from File Explorer to Google Drive. 

4. A message appears in the bottom right-hand corner indicating the upload amount. Google Drive indicates when it is completed uploading. 

Your file is now ready to use and share.





For more of the A to Z challenge posts on Google Drive
click the How to use Google Drive from A to Z 
located on the right under Pages.

Q is for Quit

This post is part of the A to Z challenge explaining how and why you would use Google Drive in genealogy and family history.

When you are done using Google Drive you need to quit.

To quit

1. Items are saved automatically every few minutes but it is still good to save just in case.

2. Click the x on the tab in the internet browser you are using.
    That closes Google Drive.





For more of the A to Z challenge posts on Google Drive
click the How to use Google Drive from A to Z 
located on the right under Pages.